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Meet Organisation 5.3
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Knowledgebase Meet Organisation 5.3

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Meet Organisation Rev 5.3 Release Notes

5.3.2674 20 December 2025 Fixed - Warning message when processing results for mixed gender Team Events Fixed - SB and SM flipped when download from Rankings Updated - WA Short Course Base Times 5.3.2673 20 April 2025 Fixed - AGB Champs 2025 5.3.2671 12 April 2025 Fixed - Daktronics Timeout  Fixed - Session Titles wrong after Start List Report 5.3.2670 9 February 2025 New - Updated WA Points New Updated Para-Swimming Base Times 5.3.2669 13 September 2024 New - Don't output Fast Heat in S...

Invalid Entry File Column Number - error

This error can occur when there is no value in the Field No. field (also referred to as 'entry column number') for the event number quoted in the error message. In Meet Organisation main menu go to Before Meet > Meet Definition > Event and select the event quoted in the error message.  Check the Locate in Entries File > Field No. field for the specific event and for other events in the session/meet, if necessary. Before proceeding any further - please back up meet files by selecting Mee...

Missing Event Numbers from SEF file

The SPORTSYSTEMS proprietary sef file is designed to be imported into the free SPORTSYSTEMS Entry Manager application. After importing a sef file into SPORTSYSTEMS Entry Manager, swimmer entries are added from a downloaded list of your club's swimmers. There is an online connection to British swimming rankings to add entry times which meet the event qualifying times and other criteria. More help is available in Entry Manager Help menu. Event numbers are not used or required when using SPORTSYSTE...

Move Meet Organisation 5.3 to a new computer

Ensure you have a copy of your club's SPORTSYSTEMS Meet Organisation 5.3 license key and your Personal Key. If you want to move your old meets to the new computer take a copy of the contents of folder 'SSMeet' in C:\SPORTSYS.  Download Meet Organisation 5.3 from www.sportsys.co.uk and run the installation file. SS will install as an 'evaluation' edition. Close SS Meet Org 5.3. Right mouse click on the icon/tile and chose 'Run as administrator'. Select Tools > License Management from the main ...

Error Creating New Meet and/or New Session

This error is seen after upgrading to Windows 10. Please check your PC's regional settings (open the Settings app) and if date and/or language are set to US change them to UK. 

Invalid Entry File Column Number - mixed event error

This error can occur when a meet has at least one mixed event in the schedule, and also a single gender event that does not have an equivalent single gender event for the opposite gender (B/G or M/W). When a meet schedule has at least one mixed gender event, all the single gender events must exist in gender pairs (either B/G or M/W). The session(s) of the mixed gender event and the pairs of single gender events is not significant. When you process the entries you get an "Invalid Entry File Colum...

Export To rankings - Run time error 13 Type Mismatch

The error is caused by one or more incorrectly defined 'Age Groups for HDW'. There is likely to be one or more age groups showing as '9U'. This is the mismatch referred to in the error. An 'under' age group should be entered as 09/UN. (see Help file Before Meet > 'Define Events'). Before making any attempt to correct errors always make sure you have taken a backup copy of your files before you start. To resolve the problem, open the Meet Schedule and correct the age group checking all events....

Export to British Swimming Rankings - Error 429

When you run the Export for the British Rankings you get a 'Run-time error '429': ActiveX component can't create object' and SPORTSYSTEMS Meet Organisation shuts down when you click OK. To resolve the error - make sure you have a copy of your Club's license key for SPORTSYSTEMS Meet Organisation and your Personal Key. Next - download a new installer for Meet Organisation from from www.sportsys.co.uk. Uninstall SPORTSYSTEMS Meet Organisation from the computer with the error. Reinstall Meet Or...

Time-only Swims

Currently there is no feature to flag time-only swims in SPORTSYSTEMS Meet Organisation 5.3. All swimmers in an event will be placed in the results according to their age-group (if appropriate) and time. You may like to consider these 'work-arounds' ... 1. Offset the time swum by a known constant depending on the event. Adding eg 10 minutes to any 'time only' swims will force these swims to the bottom of the result where they can be identified as trial or 'time-only' swims and excluded from offi...

Printer Error/Crash

If you get an error when you try to print from Meet Organisation 5.3 and/or the system crashes this can be caused by corrupt/old/unused printer software on your computer. Please delete any old/unused printers from the 'Printers' window by right-clicking a printer icon and selecting 'Delete'.  Check in Meet Organisation that the correct printer is selected in Tools > Printer Settings and try to print again. If the problem persists please delete all printers and re-install just the printers tha...

Copy meet definition from one meet to the next

SPORTSYSTEMS does not support the copying of a meet definition from one meet to the next. There are many variables, some of which you will be able to update and others that are only created during the initial meet definition and will remain the same for the copied meet. It is always recommended to build a meet from scratch each time even though this may seem more time consuming. Experience suggests that it is less time consuming and less stressful to build a meet from scratch each time than reco...

Change Swimmer Personal Data

Only change a swimmer's name (or Club or DoB) when it does not match the one in the Swim England database. If you need to change swimmer personal data and NONE of the occurrences have been corrected … use Before Meet > Swimmer Details Edit > Individual Event and pick an event that the target swimmer is in. Select the swimmer and click edit. Make the correction to the swimmer data and click Apply. Follow the on-screen instructions … if the swimmer is in multiple events you will be given the...

Cannot handle finals for ...

Error message Event xxx is not in session z Cannot handle finals for yyy where x & y are event numbers for the heats and the final and z is the session number. You may get other error messages after you accept the first one eg The Event Winner Ages are not available. 'Cannot handle finals for ...' error can occur when heats and their finals have not been correctly linked in the meet schedule, eg after a change/edit to the meet schedule. The error can also occur if Meet Schedule Errors and Om...

How to include para swimmers in Inclusive event

How can I include para swimmer(s) in a para 'inclusive' meet when the para swimmer(s) entry time(s) is/are outside the able-bodied (a-b) qualifying times (QT)? There is no automatic option. However there are a few manual options (use one only) ... 1. Process the event using the No Limit option. To correctly reject a-b swimmers from the same event(s), note who they are and remove their entry times from the entry file for the relevant event(s) before processing. 2. Change the entry time of the par...

Daktronics OmniSport 2000 can't connect

When connecting to a Daktronics OmniSport 2000e (Ethernet Model) you need to disable the Meet ethernet interface on the OmniSport to be able to use the serial port.